Ohio Valley Pembroke Welsh Corgi Club

BOD Minutes June 13th, 2009

Present: Mike Oehlhoff, Robin Stewart, Lea Jacobs, Gerald Kyle, Sally Wynn (phone) Absent: Marilyn Midkiff, Ed Heath

Report of the President: Mike Oehlhof

Secretary: Lea Jacobs

1.Request from Neena:

A) Rescue to offer items for sale at the OV August Puppy Match as fund Raiser. Granted

B) Puppy match web site http://pets.groups.yahoo.com/group/OH_Shows_Dogs Posted for membership/given to match chair

2. Thank you from Holiday Inn no action

3. AKC A) 125th AKC Events flyer $425.00 Ad Declined

B) On line club management Access granted to club officers. Secretary can update information.

C) Legislative Track AKC legislative issues on line

4. PWCCR Specialty invite: www.coloradocorgi.org forwarded to club members

5. Resignation of Marilyn Midkiff Accepted

6. Trophy catalogs Given to 2010 Specialty chair.

Treasurer: Sally Wynn as submitted.

Motion: All bills submitted for reimbursement must be documented as paid. No unpaid bills will be reimbursed. Gerald/Lea PASSED unanimously.

Discussion re: increase in Specialty costs from 2008 to 2009: Trophies, ribbons, airfare. 2010 Specialty chair to monitor expenses.

Report of Committees:

Rescue:

A)Guidelines finalized but not distributed by Robin. Defer to Aug meeting.

B)Harley $1000.00 vet bill reimbursement. Board Recommendation:

1. OVPWCC rescue committee to ask vet to decrease his overall bill and credit owners.

2. Ask Owners to consider partial reimbursement.

3. Board approves Harley reimbursement amounts up to but to not exceed $1000.00.

C) Rescue Budget: The above leaves rescue budget at approximately $4200.00. 7/2008 Balance $7200.00. A $3000.00 decrease. Discussion follows: Board recommendation: As long as rescue operates under OVPWCC it has an obligation to be fiscally responsible and accountable to OVPWCC membership.

MOTION: In the event of any single expense of $300.00 or greater in any single rescue PWC the rescue committee member will notify OVPWCC Board. Should the rescue funds fall to or below $1500.00 all new rescue activities will be suspended and the remaining monies be available to fund rescues currently being fostered. Lea/Gerald. PASSED unanimously.

Ways and means: need replacement for Judy

Adhoc Committees:

1. Nominations: Ed Heath (chair)

Emma Wyerick

Pam Brannock

Bill Law (alternate)

Section 5. Nominations. No person may be a candidate in a Club election who has not been nominated and has not attended at least two regular meetings in the previous 12 months. During the month of July, the Board shall select a Nominating Committee consisting of three members and one alternate, not more than one of whom may be a member of the Board. The Recording Secretary shall immediately notify the committeemen and alternate of their selection. The Board shall name a Chairman for the Committee and it shall be this chair’s duty to call a committee meeting which shall be held on or before August 15th. This committee may meet in person or by conference phone or e-mail, provided all members agree to do so.

a) The Committee shall nominate one candidate for each office and one candidate for each of the other expiring positions on the Board, and after securing written consent of each person so nominated, shall immediately report their nominations to the Recording Secretary in writing by September 15th.

b) Upon receipt of the Nominating Committee’s report, the Recording Secretary shall notify each member in writing of the candidates so nominated by October 1st..

c) Additional nominations may be made by written petition addressed to the Recording Secretary and postmarked on or before November 1st, signed by three (3) members and accompanied by the written acceptance of each such additional nominee signifying his or her willingness to be a candidate. No person may be a candidate for more than one position, except as allowed in Article III, Section 2 (f).

d) Nominations cannot be made in any manner other than provided in this Section.

If no valid additional nominations are postmarked on or before November 1st, the Nominating Committee’s slate shall be declared elected and no balloting will be required.

Unfinished Business and General Orders:

1. Membership: Reccomendations received from membership committee are as follows:

A) Applications

1) Members in good standing of Regional PWCC &/or PWCCA be allowed in with the following requirements: A) make one OVPWCC meeting, B) have letters of recommendation from two OVPWCC members who are in good standing. Board approves

*We talked about an applicant who is a member in good standing of Regional Club &/or PWCCA provide a letter from the Club(s) they are members of. Some of us feel this is not needed. Board agrees it is not needed.

2) Applicant should list any OV event (Match, show, or meeting) that they have attended. Board agrees

3) Date application received needs to be added. Board approves

The following ideas are also things that were brought up & are worth consideration by the board & the membership.

B) Non Voting membership.

Nonvoting members pay less in membership dues. They still get all the newsletters and basically can claim club membership, but have no final say in how the club will be run or what activities it will sponsor (the nonvoting members are treated with respect and encouraged to offer ideas, however). Not discussed.

C) Mentorship: an existing club member could volunteer to be a mentor for the new prospective member. More people might get involved if they felt at least one current member was interested in their participation. Perhaps the "mentor" could talk to the proposed member several times over the course of a month (in addition to the home visit) before the new membership was approved. The mentor might invite the member to his/her own house as well. Board recomends redefineing the SPONSOR role to include the above.

D) Dede Rodgers membership application:

If the constitution and by-laws of the club can be interpreted to allow it, it was recommended that the way to handle the Dede/Mary incident would be to vote them in under an exception due to their long standing membership in both the national club and another regional club. Board discussed.

MOTION: Accept first reading of Dede and Mary and proceed today with second reading. Gerald/Lea Passed unanimously.

Board recommendation: Members be limited in number of people they can sponsor in any given year. DIscussion followed as to what that number should be. Most felt that a member need only sponsor one person or one household anually.

ACTION: Board directs membership committee to note reccomendations and create application and thanks them for their hard work!

Discussion: Who is to contact and question proposed members All members are encouraged to meet guests and proposed members at meetings and other club events. Should any member have any questions regarding a sponsored member they are directed to contact the membership committee and or the proposed members sponsors. Members are not to contact proposed members for the purpose of interviewing/questioning their application.

2. AKC Club Requirements: A) Lana's email

B) Please submit all activities for inclusion!!!

Board Discussion: Post AKC Requirements on the web page.

3. Judges Selection A) November Cluster Th Linda Robey, Fr Judith Adams, Sa George Marquis, Sun: Walter Bebout

B) Air fare for judges Discussion of increased airfair cost for judges 2009. JSC take into consideration air costs when creating a panel.

New Business

1. Board meeting attendance: Discussion- board members to not miss more than 2 meetings annually. Not in bylaws/constitution. Recomendation: Officers and Board members encouraged to attend meetings.

2. 2009 National Specialty

A) Raffle Basket: donations/$ request from Ed and Cheryl

BOARD recommends any excess funds be remitted to OVPWCC Specialty fund not PWCCA.

B) PWCCA requests for donation

$300.00 hospitality: Board will recommend to membership.

$1000.00 Barge Cruise OV Sponsorship Board will recommend to membership.

3. Marilyns resignation Adrienne will fulfill remainder of term.