Ohio Valley Pembroke Welsh Corgi Club

Minutes June 13, 2009

Welcome: Mike Oehlhof

Introduction of Guests: Mike Oehlhof

Report of the President: Mike Oehlhof

Report of the Secretary: Lea Jacobs

**Please submit your report in writing PRIOR to the general meeting**

**Next report due: August 21, 2009**

Next meeting: Lexington Kentucky 8/30/09 Please visit http://ohiovalleycorgi.org for times and location.

1. From Neena: Puppy match web site http://pets.groups.yahoo.com/group/OH_Shows_Dogs

2. Thank you from Holiday Inn

3. AKC 125th AKC Events flyer $425.00 Ad Declined

B) On line club management Access granted to club officers. Secretary can update information.

C) Legislative Track AKC legislative issues on line at AKC

4. PWCCR Specialty invite: www.coloradocorgi.org

5. Resignation of Marilyn Midkiff Accepted

6. Trophy catalogs: given to 2009 Specialty chair.

Report of the Treasurer: Sally Wynn: as submitted.

Board Motion: All bills submitted for reimbursement must be documented as paid. No unpaid bills will be reimbursed. Gerald/Lea PASSED unanimously.

Discussion re: increase in Specialty costs from 2008 to 2009: Trophies, ribbons, airfare. The 2010 Specialty chair to monitor expenses.

Report of Committees:

1. Activities- Conformation: Carra Cole no report submitted

2. Activities- Performance: Sue Klar no report submitted

3. Awards- Cheryl Heath no report submitted

4. Breeder Referral: Judy Nolan Let her know if you have puppies. Has been working on educating

5. Education: Carra Cole no report submitted

6. Judges Selection:

A) Gerald Kyle :

2011 OVPWCC Specialty Judges

Breed: Stuart Magness, Pemland

Sweepstakes: Patti Bittles, Pot O' Gold

2012 will be selected prior to the next calendar year.

2009 Lexington KC Supported Entry: Lana Jorgensen-Law, The House Elf

2010 Louisville Supported Entries: In progress.

B) Lea Jacobs/Connie Rinehart Nov Cluster: going thru a change and was unable to change judges in time frame alloted. Th Linda Robey; Fr Judith Adams; Sa George Marquis(Provisional); Su Walter Bebout(Provisional)

7. Legislative: Neena Van Camp Legislation - info is sent to all members that have email when the items are current rather then waiting for meetings to come up. I would like the minutes to ask members to contact me if they prefer their legislative info via snail mail.

8. Librarian/Historian: Robin Stewart No Report

9. Membership: Kathy Garcia

Voting membership Application Brenda Stiles: Application accepted unanimously!

Membership Readings: 2nd reading Dede Rogers and Mary Greenwood

10. OVation: Nancy Oehlhof/Lana Law no report submitted Need ads

11. PWCCA rep: Lana Law no report submitted

12. Rescue: Neena Van Camp/Kathy Shannon

1) Guidelines: Please have copies for Board and Membership to review at next meeting.

Report: Rescue - is in flux as I type - there are 2 dogs that I am aware of needing foster homes but no offers to take them.

However there are 3 others that have volunteered as of today to take in 3 others needing fostering.

We have placed 3 of our current foster dogs (one in foster care for over 6 months) very recently what with Kathy

Shannon "matchmaking". One of the recent foster dogs (B) was discovered to have blood in his urine upon arrival at

his new home. Their vet did xrays and found stones. He had surgery the next day - well over $1500. He is doing

fine now. The committee recommends reimbursement of some of those costs. The exact amount is being determined

by the committee now.

Would like the minutes to ask any member available for fostering to contact Kathy or I. OR If members are aware of a potential foster home to let Kathy or I know that persons specifics in order to expand our base. Kenneling is not an ideal way to foster Pems - from stand point of cost and the fact the Pems will be going into homes not into kennels.
Neena

B)Harley $1000.00 vet bill reimbursement. Board Recommendation:

1. OVPWCC rescue committee to ask vet to decrease his overall bill and credit owners.

2. Ask Owners to consider partial reimbursement.

3. Board approves Harley reimbursement amounts up to but to not exceed $1000.00.

C) Rescue Budget: The above leaves rescue budget at approximately $4200.00. 7/2008 Balance $7200.00. A $3000.00 decrease. Discussion follows: Board recommendation: As long as rescue operates under OVPWCC it has an obligation to be fiscally responsible and accountable to OVPWCC membership.

MOTION: In the event of any single expense of $300.00 or greater in any single rescue PWC the rescue committee member will notify OVPWCC Board. Should the rescue funds fall to or below $1500.00 all new rescue activities wil be suspended and the remaining monies be available to fund rescues currently being fostered. Lea/Gerald. PASSED unanimously.

Membership recommendation: Rescue chair to apply to PWCCA for assistance.

13. Trophies: Carra Cole no report submitted

14. Ways and Means: ___NEED_______

15. Web Page: Nancy Oehlhof no report submitted

16. Specialty: 2009 Marilyn Midkiff no report submitted

2010 Lana Law meeting with Holiday Inn this week.

17. Puppy Match: Lana Law: Sandi Butler judging

18. Talebearers: Lana Law stated articles submitted to Newsletter.

Adhoc Committees:

1. Membership: Reccomendations received from membership committee are as follows:

A) Applications

1) Members in good standing of Regional PWCC &/or PWCCA be allowed in with the following requirements: A) make one OVPWCC meeting, B) have letters of recommendation from two OVPWCC members who are in good standing. Board approves

*We talked about an applicant who is a member in good standing of Regional Club &/or PWCCA provide a letter from the Club(s) they are members of. Some of us feel this is not needed. Board agrees it is not needed.

2) Applicant should list any OV event (Match, show, or meeting) that they have attended. Board agrees

3) Date application received needs to be added. Board approves

The following ideas are also things that were brought up & are worth consideration by the board & the membership.

B) Non Voting membership.

Nonvoting members pay less in membership dues. They still get all the newsletters and basically can claim club membership, but have no final say in how the club will be run or what activities it will sponsor (the nonvoting members are treated with respect and encouraged to offer ideas, however). Not discussed.

C) Mentorship: an existing club member could volunteer to be a mentor for the new prospective member. More people might get involved if they felt at least one current member was interested in their participation. Perhaps the "mentor" could talk to the proposed member several times over the course of a month (in addition to the home visit) before the new membership was approved. The mentor might invite the member to his/her own house as well. Board recommends redefining the SPONSOR role to include the above.

D) Dede Rodgers membership application:

If the constitution and by-laws of the club can be interpreted to allow it, it was recommended that the way to handle the Dede/Mary incident would be to vote them in under an exception due to their long standing membership in both the national club and another regional club. Board discussed.

Board MOTION: Accept first reading of Dede and Mary and proceed today with second reading. Gerald/Lea Passed unanimously.

Board recommendation: Members be limited in number of people they can sponsor in any given year. Discussion followed as to what that number should be. Most felt that a member need only sponsor one person or one household anually.

ACTION: Board directs membership committee to note recomendations and create application and thanks them for their hard work!

Discussion: Who is to contact and question proposed members All members are encouraged to meet guests and proposed members at meetings and other club events. Should any member have any questions regarding a sponsored member they are directed to contact the membership committee and or the proposed members sponsors. Members are not to contact proposed members for the purpose of interviewing/questioning their application.

2) AKC Club Requirements: We Need Documentation. Will be posted on the web site for members to review. A regional GSD club had much difficulty with the required documentation and AKC was not forgiving.

Unfinished Business and General Orders:

1. Meeting dates: Sept meeting (puppy match) 8/30/2009 Lexington,

Nov meeting 11/14/09 Columbus

Jan meeting

Mar meeting

New Business:

1. Nominations:

Section 5. Nominations. No person may be a candidate in a Club election who has not been nominated and has not attended at least two regular meetings in the previous 12 months. During the month of July, the Board shall select a Nominating Committee consisting of three members and one alternate, not more than one of whom may be a member of the Board. The Recording Secretary shall immediately notify the committeemen and alternate of their selection. The Board shall name a Chairman for the Committee and it shall be this chair’s duty to call a committee meeting which shall be held on or before August 15th. This committee may meet in person or by conference phone or e-mail, provided all members agree to do so.

a) The Committee shall nominate one candidate for each office and one candidate for each of the other expiring positions on the Board, and after securing written consent of each person so nominated, shall immediately report their nominations to the Recording Secretary in writing by September 15th.

b) Upon receipt of the Nominating Committee’s report, the Recording Secretary shall notify each member in writing of the candidates so nominated by October 1st..

c) Additional nominations may be made by written petition addressed to the Recording Secretary and postmarked on or before November 1st, signed by three (3) members and accompanied by the written acceptance of each such additional nominee signifying his or her willingness to be a candidate. No person may be a candidate for more than one position, except as allowed in Article III, Section 2 (f).

d) Nominations cannot be made in any manner other than provided in this Section.

If no valid additional nominations are postmarked on or before November 1st, the Nominating Committee’s slate shall be declared elected and no balloting will be required.

Board appointed:Ed Heath (chair), Emma Wyerick, Pam Brannock, Bill Law (alternate)

2. 2009 National Specialty

A) Basket donations/$ request from Ed and Cheryl for $5-$10 to stuff a basket to be auctioned off on the boat cruise BOARD recommends any excess funds be remitted to OVPWCC Specialty fund not PWCCA.

B) PWCCA requests for donation:

1) $300 hospitality donation

Motion: To donate $300.00 to PWCCA National for hospitality. Gerald/Lea PASSED Unanimously

2) Sponsor Barge Cruise for $1000.00

Motion: to sponsor barge cruise with donation of $1000.00 Gerald//Lea Passed Unanimously

BRAGS: Please Brag out loud (than submit them to Lana for inclusion in the OVation!)

New/Updated addresses/phone#'s/email addresses

Brenda Stiles 1883 Glengary Rd Akron, OH 44333 330-665-0519 stilesbrynlea@aol.com

Bruce Coyne corgiluvr2@aol.com